Description

OutlookAttachView scans all messages stored in your Outlook, and displays the list of all attached files that it finds. You can easily select one or more attachments and save all of them into the desired folder, as well as you can delete unwanted large attachments that take too much disk space in your mailbox. You can also save the list of attachments into xml/html/text/csv file.

Attachments allow you to send Office documents as well as pictures or other electronic files to other individuals for sharing information, reviewing, and editing of content. Any file type can be sent as an attachment.

WARNINGS:
If you want future access to an attachment, you must save it or reopen the original message.
If you delete the email message, the attachment will be deleted.

Attachment Etiquette

The following etiquette tips for sending attachments are general guidelines and can help prevent and/or solve problems.

• Be conscious of the file size: depending of the type of connection, large files can take a long time to download; many users have disk quotas and large files can quickly take up their available space.
• Include the program name and version that you used to create the file (e.g., ‘I have included the report created in Word 2003 with this message’).
• Attachments should not be sent to a listserv (unless specifically allowed). Instead, ask people that are interested to request the attachment directly from you.
• Faculty sharing information with students in their classes may want to use the W: drive instead of sending the file as an attachment (with large classes, this can be a much more efficient use of network and server resources).
• Faculty and staff sharing information with their department colleagues should consider using the department shared drive (the S: drive) instead of sending the file as an attachment.

Attachments come in many file types and sizes, luckily the act of saving them to your computer for later use is quite simple. Due to the number of messages that I have received regarding this task, I’ve decided to create a short guide that will walk users through the process of saving documents, images, and other attachment types from Outlook 2010 to their computers. If you have any comments or questions, please post them in the comments section below.